We will only use a few of these features in this course. GnuCash has dozens of important features: GnuCash is therefor just right for someone on a budget who wants to start a new business and wants a way to keep track of all of their business financial transactions. But it is free and relatively easy to use. GnuCash is not quite as elaborate as Quickbooks. It took less than 3 minutes to install this business accounting system: Here is a screen shot of a GnuCash Main Menu and Chart of Accounts. Once you have a Linux computer, you can install a free business accounting system called GnuCash with just the click of a button. Linux does not have open back doors and is much more secure than Windows. The solution to both the cost and security problem is to replace the Windows operating system on your computer with the Linux operating system. Once inside your computer, hackers can cause major problems for your business accounting system. It is therefore relatively easy for hackers to break into Windows computers. Quickbooks is only available for the Windows operating system and we now know that the Windows operating system is not very secure. The second problem is a lack of security. Many new business owners do not have an extra $300 per year. It costs over $300 per year to use the Cloud version of Quickbooks. It costs $300 to install Quickbooks on your computer. But there are a couple of big problems with Quickbooks. They later added Quickbooks, a program for tracking business income and expenses. So in 1983, a couple of computer programmers started Quicken, a program for tracking personal income and expenses. Today, with computers, many small business owners using spreadsheet programs such as Libre Calc or Microsoft Excel, to keep track of transactions (the rows) and accounts (the columns or categories of expenses).īut spreadsheets can be difficult to work with. These ledger page totals would then be added up to make sure each day, each week and each month balanced and that everything matched the monthly statement from your bank. At the bottom of each page, the business owner would add up all of the rows and columns to make sure each page balanced. Each column was a different kind of income or a different category of expense. Each row was a new transaction – an income deposit or an expense withdrawal. This ledger book was essentially a series of big pages with each page containing a giant table with 20 to 30 rows and 10 to 20 columns. Thirty years ago, in the days before personal computers, one of the first things any new business owner would do was purchase a Business Ledger Book. But to get these deductions, you have to define all of your expenses by very specific categories. The government will allow you to deduct your business expenses from your business sales to determine your net business income. And if you have a real business, at some point you will be making several thousand dollars per year in sales. Third, you will have to file precise reports to the state and federal government if you make more than a few thousand dollars a year. Second, if you want to persuade other people to invest in your business so you can grow your business more rapidly, you will need to be able to prove to them that you are making a real profit – not merely that you have a good idea. You will stay in business longer if you keep track of the various sources of your income and the various categories of your expenses. First, you not only need to tell whether you are making a profit or loss on the entire business, but also where you are making the most money and where you are losing the most money. There are several reasons you need to keep track of your business income and expenses. The whole point of a Financial Management Program is to keep track of and organize all of your business financial transactions. Money coming in and money going out are called Financial Transactions. In this article, we will show you how to keep track of your business income and y our business expenses.
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